Open Position: Facilities Manager

Facilities Management & Improvement Responsibilities

• Oversee the day-to-day maintenance, safety, functionality, cleanliness, and appearance of Agape’s buildings, grounds, barns, equine facilities, equipment, and infrastructure while maintaining a high standard of excellence.
• Conduct regular inspections of facilities and grounds to identify safety concerns, maintenance needs, repairs, and opportunities for improvement.
• Address safety and other concerns in a timely manner.
• Develop, maintain, and regularly update preventative maintenance schedules for buildings, equipment, grounds, and facility systems.
• Manage vendors pertaining to property repair and maintenance such as trash removal, equipment repairs, etc…
• Schedule, plan and supervise work service groups.
• Ensures optimal functioning of building systems including mechanical, electrical, fire/life safety, and equine safety.
• Assist with the transportation, storage, and movement of hay and other materials in collaboration with the Equine Manager.
• Respond appropriately to urgent facility, weather, equipment, or property-related issues and coordinate emergency remediation when necessary.
• Identify opportunities to improve the efficiency, functionality, sustainability, and long-term value of Agape’s physical assets.

Management & Administrative Responsibilities

• Compose, communicate and train staff and volunteers on appropriate facility operations, safety practices, emergency procedures, and use of equipment as needed.
• Develop and submit an annual facilities operating budget to the Executive Director and manage the approved budget responsibly.
• Review financial and operational information to identify opportunities to reduce costs, improve efficiency, and manage long-term facility expenses.
• Maintain accurate records related to facility maintenance, repairs, inspections, vendors, warranties, equipment, and service schedules.
• Communicate facility priorities, projects, challenges, and budget needs clearly to the Executive Director and executive team.
• Coordinate with departments when facility needs impact programs, equine operations, events, or organizational activities.
• Build and maintain professional relationships with vendors, contractors, volunteers, service groups, and community partners.

Operations & Property Stewardship

• Maintain a consistently clean, organized, welcoming, and functional environment throughout Agape’s offices, common areas, restrooms, kitchen, barns, and grounds.
• Monitor, stock and maintain appropriate supplies of paper products, cleaning supplies, kitchen supplies, and other facility necessities.
• Maintain and organize facility maintenance tools, equipment, and other supplies.
• Work with Program staff to decorate for holidays.

Servant Leadership & Culture Cultivator Responsibilities

• Provide effective and inspiring servant-leadership, as well as stewardship of Agape staff, volunteers, riders, horses and donors.
• Model and exemplify an organizational culture that fosters passion for Agape’s mission, trust, accountability to results, excellence in service to all constituents, open and frequent communication, teamwork, and a common unified vision.
• Lead by example. Be a servant-leader, always focused on how to serve your team members and clients. Place servanthood and excellence above all else.
• Cultivate a culture of continuous improvement and learning through planning and incorporating various professional development opportunities for the team.
• Uphold a high level of fiscal stewardship through engaging in financial and budgetary planning as it pertains to programs and services at Agape.
• Fosters teamwork, trust, respect and open communication among program staff and all staff in general.
• Foster a culture of philanthropy, modeling Agape’s philanthropic values in relationships with stakeholders, donors and champions of our mission.